Project Management Checklist - Organizing a Meeting

Checklists Project Management: General Principles of Project Management

Checklist Category: Arranging meetings

Download: Checklist: "Organizing a meeting" (.pdf)

Checklist Project Management: Arranging meetings - Organizing a meeting -
Item	Task	Details
1	Introduction	Welcome participants/ establish contact Open the meeting Present the topic Reason for/topic of the meeting Aim/purpose of the meeting Present outline and aim of the individual sections Explain organization Speakers/ times/ breaks Discussion rules Indication of who is taking the minutes
2	Execution	Explain starting situation= current state Ensure a uniform level of information Discussion Ideas, opinions, suggestions Record and visualize partial results Schedule tasks and assign them to the responsible people
3	Evaluation	Motivate decisions Record tasks/ outcomes/ decisions in the meeting minutes
4	Farewell	Preview of next meeting Thank participants for attending
5	Follow-up	Make sure a responsible person and a date are mentioned for each decision. When a lot of dates must be monitored, a checklist of open issues may prove useful. This list should be taken from meeting to meeting.

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Checklist: Organizing a meeting (.pdf)