Process Evaluation

DE - ES - Process Evaluation

Objective: ITIL Process Evaluation aims to evaluate processes on a regular basis. This includes identifying areas where the targeted process metrics are not reached, and holding regular benchmarkings, audits, maturity assessments and reviews.

Part of: Continual Service Improvement

Process Owner: Process Architect

 

Process Description

ITIL Process Evaluation (.pdf)

A key change between ITIL V2 and ITIL V3 has been a new focus on continually improving services and processes. Service and process Evaluations are an essential element of "Continual Service Improvement (CSI)".

To reflect the new structure of Service Strategy processes in ITIL 2011 the interfaces of the process have been adapted. The process overview of ITIL Process Evaluation (.JPG) shows the key information flows (see fig. 1).

ITIL 4 describes the process evaluation key activities in the general management practice of "Continual improvement".

 

Sub-Processes

These are the ITIL Process Evaluation sub-processes and their process objectives:

Process Management Support

• Process Objective: To support all parties involved in managing and improving processes, in particular the Process Owners. This process will also coordinate all modifications to processes and update the Process Architecture, thereby making sure that all processes cooperate in a seamless way.

Process Benchmarking

• Process Objective: To evaluate processes in relation to comparable organizations, with the aim of identifying shortcomings and developing plans for improvement.

Process Maturity Assessment

• Process Objective: To evaluate processes in relation to best practice, with the aim of identifying shortcomings and developing plans for improvement (see Process Evaluation Report).

Process Audit

• Process Objective: To perform process audits in order to certify compliance of the processes with certain standards or regulatory requirements.

Process Control and Review

• Process Objective: To submit processes to regular reviews, and to identify process weaknesses which should be addressed by process improvement initiatives.

Definitions

The following ITIL terms and acronyms (information objects) are used in ITIL Process Evaluation to represent process outputs and inputs:

Change Request to Process Architecture

• A request to change or extend the Process Architecture, usually issued from the Service Design process when the introduction or modification of a service is not possible within the constraints of the existing process framework.

KPI Target Value

• The to-be value of a Key Performance Indicator (KPI). It is the responsibility of the Process Owners to manage and optimize processes so that KPI targets are achieved.

Process Architecture

• An overview of all processes and process interfaces, used as a tool to make sure that all processes within an organization cooperate in a seamless way. The Process Architecture is part the Enterprise Architecture.

Process Assessment Guideline

• A guideline describing the four most-often used approaches to evaluate the underlying service management processes: Process Maturity Assessments, Benchmarks, Audits and Process Reviews.

Process Design

• The description of a process including its inputs and outputs, activities, and responsibilities. Process Designs are under the control of Process Management.

Process Evaluation Program

• The purpose of the Process Evaluation Program is to make sure all relevant processes and areas of the organization are subject to regular Process Maturity Assessments, Benchmarks, Audits and/ or Process Reviews, as appropriate.
• Note: The concept of a "Process Evaluation Program" has been added in ITIL 2011.

Process Evaluation Report

• The results from a Process Maturity Assessment, Benchmarking, Audit, or Process Review, including identified shortcomings and areas which must be addressed by improvement initiatives.

Process Metric (KPI)

• Process Metrics (Key Performance Indicators – KPIs) define what is to be measured and reported to help manage a process.

Seven-Step Improvement Guideline

• The Seven-Step Improvement approach (7-Step Improvement) is presented in the ITIL books as the Seven-Step Improvement Process. Rather than a process it is in fact the description of a methodology which can be universally applied to identify shortcomings in services and processes and to implement improvements.

Suggested Process Improvement

• Suggestion for improving Service Management processes, handed over to the Continual Service Improvement process. Suggestions for process improvements may originate from anywhere within the IT organization.

KPIs

• Key Performance Indicators (KPIs) Process Evaluation

Roles | Responsibilities

Process Architect - Process Owner

• The Process Architect is responsible for maintaining the Process Architecture (part of the Enterprise Architecture), coordinating all changes to processes and making sure that all processes cooperate in a seamless way.
• This role often also supports all parties involved in managing and improving processes, in particular the Process Owners. Some organizations combine this role with the Enterprise Architect role.

Process Owner

• A role responsible for ensuring that a process is fit for purpose. The Process Owner’s responsibilities include sponsorship, design, and continual improvement of the process and its metrics.
• In larger organizations there might be separate Process Owner and Process Manager roles, where the Process Manager has responsibility for the operational management of a process.

 

Responsibility Matrix: ITIL Process Evaluation

ITIL Role / Sub-Process	Process Architect	Process Owner
Process Management Support	A[1]R[2]	R
Process Benchmarking	AR[3]	-
Process Maturity Assessment	AR[3]	-
Process Audit	AR[3]	-
Process Control and Review	AR	R[4]

Remarks:

[1] A: Accountable according to the RACI Model: Those who are ultimately accountable for the correct and thorough completion of the ITIL Process Evaluation process.

[2] R: Responsible according to the RACI Model: Those who do the work to achieve a task within Process Evaluation.

[3] possibly supported by an external auditor

[4] in cooperation

Notes

By:  Stefan Kempter , IT Process Maps.

 

Process Description  › Sub-Processes  › Definitions  › Roles