ITIL Roles

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ITIL Roles are employed in order to define responsibilities. In particular, they are used to assign Process Owners to the various ITIL processes, and to illustrate responsibilities for the single activities within the detailed process descriptions.

The definitions found here (in alphabetical order) are meant to be short, summing up the main characteristics of a specific ITIL role according to ITIL 2011 (ITIL V3 2011 Edition).

When in-depth information on a role's tasks and responsibilities is required this can, in our view, best be obtained from the ITIL process flows.

ITIL V3 roles within Service Strategy

Business Relationship Manager

The Business Relationship Manager is responsible for maintaining a positive relationship with customers, identifying customer needs and ensuring that the service provider is able to meet these needs with an appropriate catalogue of services.
The Business Relationship Manager works closely with the Service Level Manager.

Demand Manager

The Demand Manager is responsible for understanding, anticipating and influencing customer demand for services.
The Demand Manager works with capacity management to ensure that the service provider has sufficient capacity to meet the required demand.

Financial Manager

The Financial Manager is responsible for managing an IT service provider's budgeting, accounting and charging requirements.

IT Steering Group (ISG)

The IT Steering Group (ISG) sets the direction and strategy for IT Services. It includes members of senior management from business and IT.
The ISG reviews the business and IT strategies in order to make sure that they are aligned.
It also sets priorities of service development programs/ projects.

Service Portfolio Manager

The Service Portfolio Manager decides on a strategy to serve customers in cooperation with the IT Steering Group, and develops the service provider's offerings and capabilities.

Service Strategy Manager

The Service Strategy Manager supports the IT Steering Group in producing and maintaining the service provider's strategy.
This role is also responsible for communicating and implementing the service strategy.

ITIL V3 roles within Service Design

Service Catalogue Manager

The Service Catalogue Manager is responsible for maintaining the Service Catalogue, ensuring that all information within the Service Catalogue is accurate and up-to-date.

Service Level Manager

The Service Level Manager is responsible for negotiating Service Level Agreements and ensuring that these are met.
He makes sure that all IT Service Management processes, Operational Level Agreements and Underpinning Contracts are appropriate for the agreed service level targets.
The Service Level Manager also monitors and reports on service levels.

Service Owner

The Service Owner is responsible for delivering a particular service within the agreed service levels.
Typically, he acts as the counterpart of the Service Level Manager when negotiating Operational Level Agreements (OLAs).
Often, the Service Owner will lead a team of technical specialists or an internal support unit.

Service Design Manager

The Service Design Manager is responsible for producing quality, secure and resilient designs for new or improved services.
This includes producing and maintaining all design documentation.

Applications Analyst

The Applications Analyst is responsible for designing applications required to provide a service.
This includes the detailed specification of technologies, application architectures and data structures as a basis for application development or customization.

Technical Analyst

The Technical Analyst is responsible for designing infrastructure components and systems required to provide a service.
This includes the detailed specification of technologies and products as a basis for their procurement and customization.

Risk Manager

The Risk Manager is responsible for identifying, assessing and controlling risks.
This includes analyzing the value of assets to the business, identifying threats to those assets, and evaluating how vulnerable each asset is to those threats.

Capacity Manager

The Capacity Manager is responsible for ensuring that services and infrastructure are able to deliver the agreed capacity and performance targets in a cost effective and timely manner.
He considers all resources required to deliver the service, and plans for short, medium and long term business requirements.

Availability Manager

The Availability Manager is responsible for defining, analyzing, planning, measuring and improving all aspects of the availability of IT services.
He is responsible for ensuring that all IT infrastructure, processes, tools, roles etc are appropriate for the agreed service level targets for availability.

IT Service Continuity Manager

The IT Service Continuity Manager is responsible for managing risks that could seriously impact IT services.
He ensures that the IT service provider can provide minimum agreed service levels in cases of disaster, by reducing the risk to an acceptable level and planning for the recovery of IT services.

Information Security Manager

The Information Security Manager is responsible for ensuring the confidentiality, integrity and availability of an organization’s assets, information, data and IT services.
He is usually involved in an organizational approach to Security Management which has a wider scope than the IT service provider, and includes handling of paper, building access, phone calls etc., for the entire organization.

Compliance Manager

The Compliance Manager's responsibility is to ensure that standards and guidelines is followed, or that proper, consistent accounting or other practices are being employed.
This includes to make sure that external legal requirements are fulfilled.

Enterprise Architect

The Enterprise Architect defines a blueprint for the future development of the technological landscape, taking into account the service strategy and newly available technologies.

Supplier Manager

The Supplier Manager is responsible for ensuring that value for money is obtained from all suppliers.
He makes sure that contracts with suppliers support the needs of the business, and that all suppliers meet their contractual commitments.

ITIL V3 roles and boards within Service Transition

Change Manager

The Change Manager controls the lifecycle of all Changes.
His primary objective is to enable beneficial Changes to be made, with minimum disruption to IT services.
For important Changes, the Change Manager will refer the authorization of Changes to the Change Advisory Board (CAB).

Change Advisory Board (CAB)

A group of people that advises the Change Manager in the assessment, prioritization and scheduling of Changes.
This board is usually made up of representatives from all areas within the IT organization, the business, and third parties such as suppliers.

Emergency Change Advisory Board (ECAB)

A sub-set of the Change Advisory Board who makes decisions about high impact Emergency Changes.
Membership of the ECAB may be decided at the time a meeting is called, and depends on the nature of the Emergency Change.

Project Manager

The Project Manager is responsible for planning and coordinating the resources to deploy a major Release within the predicted cost, time and quality estimates.

Application Developer

The Application Developer is responsible for making available applications and systems which provide the required functionality for IT services.
This includes the development and maintenance of custom applications as well as the customization of products from software vendors.

Release Manager

The Release Manager is responsible for planning and controlling the movement of Releases to test and live environments.
His primary objective is to ensure that the integrity of the live environment is protected and that the correct components are released.

Configuration Manager

The Configuration Manager is responsible for maintaining information about Configuration Items required to deliver IT services.
To this end he maintains a logical model, containing the components of the IT infrastructure (CIs) and their associations.

Knowledge Manager

The Knowledge Manager ensures that the IT organization is able to gather, analyze, store and share knowledge and information.
His primary goal is to improve efficiency by reducing the need to rediscover knowledge.

Test Manager

The Test Manager ensures that deployed Releases and the resulting services meet customer expectations, and verifies that IT operations is able to support the new service.

ITIL V3 roles and boards within Service Operation

1st Level Support

The responsibility of 1st Level Support is to register and classify received Incidents and to undertake an immediate effort in order to restore a failed IT service as quickly as possible.
If no ad-hoc solution can be achieved, 1st Level Support will transfer the Incident to expert technical support groups (2nd Level Support).
1st Level Support also processes Service Requests and keeps users informed about their Incidents' status at agreed intervals.

2nd Level Support

2nd Level Support takes over Incidents which cannot be solved immediately with the means of 1st Level Support.
If necessary, it will request external support, e.g. from software or hardware manufacturers.
The aim is to restore a failed IT Service as quickly as possible.
If no solution can be found, the 2nd Level Support passes on the Incident to Problem Management.

3rd Level Support

3rd Level Support is typically located at hardware or software manufacturers (third-party suppliers).
Its services are requested by 2nd Level Support if required for solving an Incident.
The aim is to restore a failed IT Service as quickly as possible.

Major Incident Team

A dynamically established team of IT managers and technical experts, usually under the leadership of the Incident Manager, formulated to concentrate on the resolution of a Major Incident.

Incident Manager

The Incident Manager is responsible for the effective implementation of the Incident Management process and carries out the corresponding reporting.
He represents the first stage of escalation for Incidents, should these not be resolvable within the agreed Service Levels.

Problem Manager

The Problem Manager is responsible for managing the lifecycle of all Problems.
His primary objectives are to prevent Incidents from happening, and to minimize the impact of Incidents that cannot be prevented.
To this purpose he maintains information about Known Errors and Workarounds.

Service Request Fulfilment Group

Service Request Fulfilment Groups specialize on the fulfillment of certain types of Service Requests.
Typically, 1st Level Support will process simpler requests, while others are forwarded to the specialized Fulfilment Groups.

Access Manager

The Access Manager grants authorized users the right to use a service, while preventing access to non-authorized users.
The Access Manager essentially executes policies defined in Information Security Management.

IT Operations Manager

An IT Operations Manager will be needed to take overall responsibility for all of the IT Operations Management activities. He will ensure that all day-to-day operational activities are carried out in a timely and reliable way.

IT Operator

IT Operators are the staff who perform the day-to-day operational activities.
Typical responsibilities include: Performing backups, ensuring that scheduled jobs are performed, installing standard equipment in the data center.

Facilities Manager

The Facilities Manager is responsible for managing the physical environment where the IT infrastructure is located.
This includes all aspects of managing the physical environment, for example power and cooling, building access management, and environmental monitoring.

ITIL V3 roles within Continual Service Improvement

CSI Manager

The Continual Service Improvement (CSI) Manager is responsible for managing improvements to IT Service Management processes and IT services.
He will continually measure the performance of the service provider and design improvements to processes, services and infrastructure in order to increase efficiency, effectiveness, and cost effectiveness.

Process Architect

The Process Architect is responsible for maintaining the Process Architecture (part of the Enterprise Architecture), coordinating all changes to processes and making sure that all processes cooperate in a seamless way.
This role often also supports all parties involved in managing and improving processes, in particular the Process Owners. Some organizations combine this role with the Enterprise Architect role.

Process Owner

A role responsible for ensuring that a process is fit for purpose. The Process Owner’s responsibilities include sponsorship, design, and continual improvement of the process and its metrics.
In larger organizations there might be separate Process Owner and Process Manager roles, where the Process Manager has responsibility for the operational management of a process.

ITIL V3 roles outside the IT organization

Customer

Someone who buys IT services.
The Customer of an IT service provider is the person or group who defines and agrees the service level targets.

Service User

A person who uses one or several IT services on a day-to-day basis. Service Users are distinct from Customers, as some Customers do not use IT services directly.

Roles and boards according to ITIL Version 2

Link to the descriptions of the roles within ITIL Version 2.

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